Themis Assess No
Enter in the Themis asset number of the hardware
Application/Product
Enter in a name of the Hardware product
Description
Enter in a description of the hardware product
Serial No
Enter in the Serial number of the hardware
Importance
Enter in the importance of the hardware
Manufacturer
Enter in the Hardware's manufacturer
Supplier Contact
Enter in the contact details of the suppliers/manufacturer (Email, Phone, etc)
Purchase Date
Select the date when the hardware was purchased
Expiry Date
Select the date when the hardware is due to expire
Warning Period in Days
Enter the amount of lead-in time (in days) you would like to receive notification of when the hardware is due to expire in order to arrange renewal of the hardware
Renewal Date
Calculated automatically based on the Expiry date and Warning period
Renew Instruction
Enter in a brief summary of what instructions need to be followed in order to renew the hardware (this will be included in the notification email)
Stakeholder
Enter in who are the license stakeholder/consumers of this hardware
Type (Physical/Virtual)
Select the hardware type: Physical or Virtual
Location of Hardware
Enter in the physical location of where the hardware is kept
Rack
Enter in the rack information of the hardware
Support Model
Enter in the support model of the hardware
Dependant On
Enter in the the hardware that this hardware depends on
Acutal Hostname
Enter in the actual hostname of the hardware
FQDNs
Enter in the FQDNs of the hardware
IP Address
Enter in the IP address of the hardware
Backup (if Yes, How?)
Enter in if the hardware is backed up, and how
Management Name
Enter in the management name of the hardware
Cluster Name
Enter in the cluster name of the hardware
Usage
Select the option which reflects how the hardware is used within ENG
Usage Other
Enter in a description of the usage of the hardware (if you chose 'Other' as the Usage option)
Status
Select the status of the hardware
PO Number
Enter in the Purchase Order number that relates to the purchase of this hardware
Budget/Account Code
Enter in the Account Charging code that was used to purchase the hardware
Account Holder
Enter in the Account holder of the account that was used to purchase the hardware
Cost
Enter in the cost of the hardware
Mail To
(Leave this field out)
Configuration Notes
Enter in the installation/configuration notes on setting up this hardware or type the URL/file location of where this information is kept.
Comments
Enter in any additional comments/notes that you would like to record about this hardware
How to turn me off
Procedure on how to turn the hardware off
Total loss of power
Procedure in case of total loss of power
Total loss of HW
Procedure in case total loss of hardware
License Type
Select the type of software license
Application/Product
Enter in the name of the software product
Description
Enter in a description of the software product
Current Version
Enter in the version of the software
Manufacturer
Enter in the Software Vendor's name
Supplier Contact
Enter in the contact details of the Vendor (Email, Phone, etc)
Purchase Date
Select the date when the software was purchased
Expiry Date
Select the date when the software is due to expire (leave BLANK if the software NEVER expires)
Warning Period in Days
Enter the amount of lead-in time (in days) you would like to receive notification of when the software is due to expire in order to arrange renewal of the software
Renewal Date
(Calculated automatically based on the Expiry date and Warning period)
Renewal Instruction
Enter in a brief summary of what instructions need to be followed in order to renew the software (this will be included in the notification email)
Number of Licences
Enter in the number of licenses that ENG has for this software product
Software Owner
Enter in the software owner for this software product
Stakeholders
Enter in the license stakeholder/consumers of this software product
Location Software Licence
Enter in the location the software is stored
Location Software Media
Enter the location of where the software media (DVDs/CDs) are located
Licence Server
Enter in the license server of the software
Actual Hostname
Enter in the actual hostname of the software
Licence Port
Enter in the license port of the software
Vendor Port
Enter in the vendor port of the software
Usage
Select the option which reflects how the software is used within ENG
Usage Other
Enter in a description of the usage of the software (if you chose 'Other' as the Usage option)
Used mainly in which Semester
Enter in which semester this software mainly used: Semester 1, Semester 2, Summer or year-along
PO Number
Enter in the Purchase Order number that relates to the purchase of this software
Budget/Account Code
Enter in the Account Charging code that was used to purchase the software
Account Holder
Enter in the Account holder of the account that was used to purchase the software
Cost
Enter in the cost of the software
Licence Key Type
Select the License key type of the software
Licence Key Type Other
Enter in a description of the license key type (if you chose 'Other' as the License Key Type option)
License Type
Enter in the license key of the software product
Licence Key Value
Enter the location of where the software license is installed
Mail To
(Leave this field out)
Configuration Notes
Enter in the installation and configuration notes of the software or type the URL/file location of where this information is kept.
Comments
Enter in any additional comments/notes that you would like to record about this software
Hostname
Enter in the VM hostname
Description
Enter in a description of the VM
Importance
Enter in the importance of the VM
Install Date
Select the date when the VM was purchased
Expiry Date
Select the date when the VM is due to expire
Warning Period in Days
Enter the amount of lead-in time (in days) you would like to receive notification of when the VM is due to expire in order to arrange renewal of the VM
Renew Instruction
Enter in a brief summary of what instructions need to be followed in order to renew the VM (this will be included in the notification email)
Stakeholder
Enter in who are the license stakeholder/consumers of this VM
Host Cluster
Enter in the cluster where the VM is hosted
Support Model
Enter in the support model of the VM
Dependant On
Enter in the the VM that this VM depends on
IP Address
Enter in the IP address of the VM
Backup (if Yes, How?)
Enter in if the VM is backed up, and how
Aliases
Enter in the aliases of the VM
Usage
Select the option which reflects how the VM is used within ENG
Usage Other
Enter in a description of the usage of the VM (if you chose 'Other' as the Usage option)
Status
Select the status of the VM
Configuration Notes
Enter in the installation/configuration notes on setting up this VM or type the URL/file location of where this information is kept.
Comments
Enter in any additional comments/notes that you would like to record about this VM